Calendars

Camille Ricketts
Mar 14 '19 · 9 min read · 867 views
Calendars let you visualize how database items — like events, projects, launches, etc. — connect to certain dates. To use one, your database must contain a Date property.
  • Calendars show when things are scheduled to take place. Use one when you want a bird's-eye view of timelines for projects spanning multiple weeks or months.
  • Database items appear on your calendar as cards spanning just one or multiple days. Click to rename them, add properties, and any other content.

Create a calendar

There are several ways to add a calendar to Notion:

Full-page calendar

  • Create a new page in your workspace.
  • Click on Calendar in the grayscale menu provided.
  • If you want to create a full-page calendar inside another page:
    • On a new line, type /calendar full and press enter.
    • Now when you go back to your original page, you'll see this calendar nested inside.

In-line calendar

You can add an in-line calendar to a page so it can live alongside many different types of content, like text, other pages, etc.
  • On a new line, type /calendar, then hit enter.
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Note: Expand in-line calendars to full-page by clicking ⤢ at the top right. Hover over the top of your calendar to see its option menus. Click ••• to see the Properties, Filter, and Sort options.

Calendar view in a database

You can add a calendar to an existing database to view its data in that format. More on views here →
  • Click + Add a View or the name of the current view at the top left of your database.
  • Select Calendar from the dropdown menu, and give it a name in the text box.
  • Click Create and your brand new calanedar will pop up.
  • You can still toggle back to other views using that same left dropdown.

Open a card as a page

Every card that appears on your Notion calendar is its own page, which you can open and add more content to:
  • Just click on any card to open it as a page.
  • It'll open in preview mode. Click ⤢ Open as Page at the top left to make it full-page.
  • You'll see all your properties organized at the top.
    • Click on the property name to edit it or its type.
    • Click in the property field to edit its content.
    • Reorder properties by hovering and using the ⋮⋮ to drag and drop them up or down.
  • You can also add a new property to your calendar from the page by clicking + Add a Property.
  • Under properties, there's space for comments that will be attributed to you.
  • The body of the page can be edited just like any other Notion page. Add whatever content blocks you want, including in-line databases.

Add a new card

There are several ways to add a new card to your calendar.
  • Click the + icon that appears when you hover over any day. This creates a new event on that day.
  • Click the blue New button at the top right. This creates a new card on the day or days you specify in the date property your calendar is using.
  • Once you add a card to a date, you can stretch it to span more than one day. Hover over the right or left edge of the card, then drag to expand in that direction.
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Note: You can include multiple date properties in a database. For instance, one due date property and one launch date property. When you have multiple date properties, you'll see the option to switch between them at the top.
  • Let's say you don't fill in the date property being shown by your calendar. You'll see a new menu called No [date property] appear at the top.
    • In the example above, it's called No Launch Date or No Due Date.
    • Clicking on this will let you see and view the pages in your database that haven't been assigned a date in the chosen property.

Card options

Right click on any card to bring up this menu of options:
  • Delete: Deletes the card.
  • Duplicate: Creates an exact copy of the card below it.
  • Copy Link: Copies an anchor link to that specific card to your clipboard.
  • Rename: Lets you rename the card without opening it.
  • Move to: Lets you move the card to another workspace or page (where it will show up as a sub-page).
  • Edit Property: Brings up a menu with all your calendar's properties. Click the one you want and then click the new value for it.
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Tip: You can apply these actions to multiple cards at once. Just select all the cards you want to modify and right click. Helpful for editing properties in bulk!

Customize your calendar

You can modify your calendar in a few different ways. Change its properties and appearance.

Show another month

Notion calendars display in monthly format. Skip back to a past month or ahead to a future month in one of two ways:
  • Click the < or > arrows surrounding the word Today at the top right of your calendar.
  • Scroll down infinitely and you'll see the months advance at the top left of your calendar. (You can't scroll up to go back in time.)
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Note: Your calendar will remember which date range you were viewing last. Next time you open the page, that's the range you'll see.

Edit properties

Every calendar is defined by a set of properties you create. You can add as many as you want to capture all the information you need. Here's how:
  • Add a new card to your calendar, and in the page that opens, choose + Add a property.
  • Or click Properties at the top of your calendar, then + Add a property.
  • Give that property a name and select its type from the Property Type menu. Learn more about properties here →
  • To delete or duplicate a property, just click on the ⋮⋮ icon to its left in the Properties menu and those options will pop up.

Move & stretch cards

Rearrange cards on your calendar with drag-and-drop.
  • Click and hold any card to drag and drop it to any other day on your calendar.
  • Have your card span multiple days by hovering over its right or left edge, clicking and dragging to expand it in either direction.

Display, hide & order properties

You can choose which properties you want displayed on the front of the cards on your calendar. For instance, show priority status, who is assigned, the type of assignment, etc.
  • Click Properties and then click the switches next to the properties in your database to hide or show them.
  • Rearrange the order they display on your calendar cards by using the ⋮⋮ icon to drag them up or down in the Properties menu.

Switch between calendars

If you have multiple date properties in your database, you can view separate calendars for each of them.
  • At the top of your calendar, you'll see a menu called By [property name].
  • Click it to switch between calendars for each of your date properties.
  • You can also open this option from the ••• menu. Select Calendar By.

Start your week on Monday

Depending on where in the world you're located, all of your Notion calendars will start their weeks on Sunday or Monday. You can also change this setting:
  • Click on Settings & Members then My Account.
  • Under Calendar Setting, switch the Start week on Monday toggle on or off accordingly.

Filter your calendar

View only the cards that fit certain criteria, depending on what you need.
  • Click Filter at the top right of your calendar.
  • Choose which property you want to filter by from the dropdown.
  • Choose the condition you want to use, i.e. Contains, Does not Contain, etc.
  • Define the value of the property you want to see, i.e. a specific tag or assignee.
  • You can add multiple filters at once this way too!
  • Remove filters by clicking the X next to them in the Filter menu.

Search your calendar

You can search for specific content in your calendar.
  • Click Search at the top right and type the word(s) you're looking for in card titles or property values.
  • You'll see your calendar change in real-time to only show cards that fit that criteria.

Link to your calendar

You can copy an anchor link to this specific view of your calendar so you can share it elsewhere.
  • Click the ••• icon at the top right of your calendar.
  • Click Copy Link to View and the URL will copy to your clipboard so you can share it.

Calendar use cases

Here are some use cases for calendars from our team and the Notion community:

FAQs

  • How can I turn a full-page database into an in-line database?
    To turn a full-page database into an in-line database, you can just drag the database into another page in the sidebar, which will turn it into a sub-page.
    Then click the ••• button at the right of the title of the subpage, and go to Turn Into Inline in the dropdown menu to turn it into an in-line database.
    To turn it back into a full-page database, you can click and drag the in-line database back into your sidebar.
  • How can I integrate a Notion calendar with my Google/Apple/Microsoft calendar?
    We don't currently have any calendar integrations, but we do support the ability to embed a view-only Google Calendar into Notion if you're embedding from the same email address that you're using with your Notion account.
    This is a popular feature request though, so it's definitely on our to-do list 📆
  • Any way to set a default date format for the date property?
    Not at the moment, unfortunately. It’s definitely something we want to support in the future, though. We appreciate your patience while we make our way though our to-do list! 🙏
  • Can I have calendars start on Monday instead of Sunday?
    Yes! This setting is automatic based on your region, but you can turn it on manually in the My Account tab of Settings & Members in the left-hand sidebar. This will apply to every calendar in your Notion account.
  • Any way to see a weekly/daily/yearly view instead of the monthly view?
    There's a daily view on mobile that you can access by tapping on any date in your calendar, but that's the only other option at the moment. Our calendars have a ton of room for improvement 🙈Stay tuned.
  • Is there a way to create a "Master Calendar" of all the tasks and due dates from across my workspace?
    There's no good way to do this at the moment, unfortunately. It's something we want to tackle in the future though. For the time being, we recommend consolidating your team tasks into a single database with multiple views, assignees, and tags. It could look something like this:
  • How can I tell if there are comments made inside calendar cards?
    If you or someone else makes comments in the discussion section or body of a page in your calendar, you'll see a word bubble with the number of comments contained appear at the top right corner of the corresponding card.

Related guides

Something we didn't cover? Message us in the app by clicking ? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com ✌️
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