Collaborate with your team

Camille Ricketts
Mar 14 '19 ยท 3 min read ยท 350 views
Notion has several features designed to improve and increase the velocity of communication with your team โ€” whether you're all editing the same page or working across time zones ๐Ÿ’ช

1. Work together in real-time

You can edit the same page at the same time with an unlimited number of people.
  • Their profile photos will show you where they're looking or working on the page.
  • Edits and comments made by everyone will appear to you instantly.
  • Click Updates at the top right on the page to see who made what changes and when.
    • Content added is highlighted in blue.
    • Gray strikethrough shows what's been removed.
    • You can also see where people have left comments (more on that below).

2. Start a conversation

There are several ways to communicate with your teammates inside Notion โ€” hopefully helping you cut down on meetings and status checks.

Mention a teammate

Want to get someone's attention on a page?
  • Mention them by typing @ followed by their name anywhere on a page.
  • You'll see a menu pop up that will search for the person in real time. Press enter.
  • They'll be notified of your mention with a link directly to it in All Updates (or with a push notification if they are on the desktop or mobile app).

Leave a comment

Comments let you attach your thoughts, questions, or opinions to specific content on a page.
  • To leave a comment on text, highlight it, and click Comment in the menu that pops up.
  • To leave a comment on an image, embed, or other type of block, you can click the โ€ขโ€ขโ€ข that appears at the top right or the โ‹ฎโ‹ฎ icon that appears to the left on hover. Choose Comment from the menu that pops up. (You can also right click to bring it up!)
  • You can @-mention your colleagues in comments to get their attention.

Open a discussion

Add a mini chat room to the top of any page for a more general discussion about its content.
  • Hover over the top of your page and click Add Discussion.
  • Type whatever you want to say next to your avatar and click Send.
  • @-mention any of your colleagues to bring them into the conversation.

3. Never miss a thing

Notion is built for asynchronous communication. You'll be notified if someone needs you or if a page you care about has been changed.
  • Click on All Updates at the top of your left sidebar. This is where we collect all notifications concerning you.
  • If you've been mentioned, you'll see a red badge with the number of mentions waiting for you next to All Updates. This disappears when you click to view them.
  • Click Following to see a running list of changes that have been made on pages you follow โ€” i.e. pages you've started, edited, or chose to follow.
  • Click Inbox to see a workspace-wide list of mentions for you. You'll see where and when they were made and by who.
  • Click on any of these updates to go directly to the comment, mention, or edit in question.
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Read next: Learn the shortcuts
Something we didn't cover? Message us in the app by clicking ? at the bottom right on desktop (or in your sidebar on mobile). Or email us at team@makenotion.com โœŒ๏ธ
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